Achieving Compliance with docHarbor Online
Compliance is a fact of life in today's business world. Even if your organization does everything in its power to achieve compliance, you still must have a mechanism in place to be able to prove it to regulatory agencies, the public or your own internal department heads.
All too often and all too costly, that program will require the creation of a “shadow” within your organization – a document management bureaucracy which diverts talent and funds from the mission of the enterprise.
With docHarbor as your compliance partner, it doesn't have to be that way.
The challenges for the compliance officer are many, yet each of them can easily be managed by taking advantage of the docHarbor suite of services, custom-designed for your organization's unique environment and regardless of the type of internal report generated or the volume of reports.
As your document outsourcing partner, docHarbor's mission is to capture any document – paper, electronic or even microfilm to one, unified archive. That includes the costly and tedious process of cataloging and storing even the oldest of paper documents now residing in a file cabinet somewhere.
Once your archive is established and as new required documents are captured, we make them available to the personnel you authorize at a moment's notice any where in the world, at any time of day or night. We do this by leveraging your existing infrastructure and the power of the Internet. For organizations with dispersed offices, many of which may have been part of a merger or acquisition, this translates to longer useful life for legacy systems and less pressure on your CIO.
The docHarbor solution can help meet legal and regulatory needs including the ability to protect information against modification or inadvertent damage or destruction. Because your archive resides at our top-security, off-site facility, your records are available at a moments notice, even in the event of a natural or manmade disaster.
Ultimately, the objective of compliance is to ensure that company and regulatory policies are being adhered to and to be able to create and produce a paper trail for officers of the organization, audit teams and government agents. In certain circumstances, the compliance function also includes timely and verifiable destruction of documents. Rest assured that every step in the docHarbor process is compliant with the appropriate agencies with which you must obey – whether on the local, regional, state or federal level or within your own organization or industry.