Benefits of Document Capture
Accelerate Business Processes by giving your customers what they’re asking for much more quickly. Many documents you receive are requests from your customers, partners or suppliers. By converting such documents to electronic content as they enter your enterprise, you eliminate cumbersome pushing paper processes and are able to respond much more quickly. In addition, you can accelerate time to revenue and reduce late payments and fees.
Reduce costs by reducing the need for manual data entry, or real estate expenses since you won’t need as much space for document storage. With outsourced capture, you can reduce technology costs–no expensive hardware, software or maintenance licenses. With data integration to your existing systems, you’ll save money by processing your invoices and purchase orders faster.
Increased productivity–when you’re pushing paper or spending your time searching for valuable documents, you’re not able to focus on your core business priorities. By outsourcing enterprise document capture services to Anacomp, you’ll have more time to grow your business– instead of processing paperwork. With your paper documents captured in a digital form, you can access the information you need, quickly and easily.
Multiple delivery options give you the choice on how to receive and retrieve captured document data. Access your documents via the web or a private corporate network where you can view and navigate pages in a familiar, PDF environment.
- If CD/DVD media is your delivery choice, then you’ll be able to quickly retrieve the information you need via a searchable database of metadata information included on your CD/DVD.
- Microfilm/Microfiche–for those environments that require a film or fiche based retrieval system, Anacomp can deliver your captured documents in this format.
- PDF format–Anacomp’s desktop PDF viewer is a service-based document management system that transforms and indexes a broad range of data types to Adobe’s widely adopted PDF files. With this familiar format, data retrieval is quick and easy–no training required!
Data integration with your high-value ECM, ERP, financial or corporate systems, such as SAP, is possible without the cost of additional seat or server licenses or capture software purchases. Anacomp’s document hosting uses a secure and compliant repository and outsourcing this process saves you time, reduces risk, and enables faster processing for your organization.
Reduced search time–When documents have been scanned and indexed, searching is a breeze. You be able to find the valuable information you need to get your job done–without digging through piles of paper or endless file cabinets.
Improved efficiency – Outsourcing your document capture services enables you to focus on your core business activities, rather than focusing on processing documents. Employees can concentrate on their business priorities, resulting in increased efficiency and productivity.
No capital investment required–No need to invest in complex, costly hardware and software–just let Anacomp handle your enterprise information capture. We’ll prepare, scan and index your documents–all without a large capital investment. No licensing fees–just pay on a project / usage basis.
Improved customer service – Outsourcing document capture provides a method for faster document processing. When your staff is able to access the vital information contained in your documents, they can meet customers needed more quickly. Providing an increased level of customer service due to the ability to access information faster and deliver answers to your customers is yet another benefit of outsourced document capture.
Enable compliance requirements–Often, it’s a compliance requirement that prompts research into document management solutions. Outsourcing your enterprise information capture to Anacomp provides you with the resource you need to help demonstrate compliance with industry and government regulations. You’ll have access to a chain-of-custody for your documents during the scanning process.
Augment disaster recovery–Natural disasters and other threats have shown how organizations can be vulnerable if disaster recovery plans are not already established. Backup archives are just one way Anacomp can help your organization recover vital information more quickly when faced with a disruption in normal operations.